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Canopy
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How Canopy works

Bring the work together. Keep your team in control.

Canopy gives adult-school teams one connected workspace without forcing every communications job into the same tool. Each product owns a clear task; shared content and context move between them.

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A practical rollout
  1. 1
    School workspaceIdentity, brand, team, and access
    Foundation
  2. 2
    First productStart with the job that needs solving
    Focused
  3. 3
    Useful handoffsMove approved material with its context
    Connected
  4. 4
    Deliberate expansionAdd products as the team is ready
    Flexible

Implementation depends on the products and systems your school chooses.

A practical starting path

Start with a real communications job—not a platform migration.

Canopy can begin with one product and grow into a connected system. The setup follows the work your team actually needs to do.

  1. 1

    Choose the first workflow

    Start with the job causing the most friction today—organizing photos, collecting stories, publishing social content, sending newsletters, or displaying classes online.

  2. 2

    Establish the school workspace

    Bring in the school identity, approved brand information, team members, and appropriate access so each person can work inside the products their role requires.

  3. 3

    Connect what the workflow needs

    Configure the relevant product connections—such as social channels, newsletter delivery, PhotoVault media, or ASAP Connected—without turning setup into a school-wide migration.

  4. 4

    Launch, learn, and expand deliberately

    Put the first workflow into regular use, see where the handoffs save work, and add connected products when the team has a clear reason and is ready for them.

The everyday working model

Material enters once. People shape it. The right channel takes it forward.

Not every task uses every stage. The important change is that staff can begin with approved school material and preserve its context through review and publishing.

  1. Start with A photo, response, class, update, or creative brief PhotoVault · ASAP · Stories form · Create request · staff brief
  2. Shape Build the message in the right product Stories · Create · Reach · Community · ASAP presentation
  3. Review Keep responsible staff in the decision Roles · comments · previews · approval steps
  4. Publish Send it to the audience it belongs to Social · newsletter · website catalog · final creative files

Connected where it matters

Handoffs remove repetition without removing judgment.

Canopy does not ask one product to do everything. It connects the moments where staff otherwise download, re-upload, copy, paste, or rebuild.

  • PhotoVaultApproved imagery and brand guidance can be used in Stories, Reach, Community, ASAP, and Create.
  • Stories → ReachA reviewed success story can move into the social publishing workflow with one action.
  • ASAP → ReachA live class can become source material for social promotion, with a current catalog page behind the link.
  • CreateA structured brief, proof decisions, and final files stay attached to the same creative job.
  • One workspaceStaff work within the products and permissions assigned to their school role.

Clear ownership

What lives where

The system is connected, but its responsibilities stay precise. That makes it easier for staff to know where to begin and what remains authoritative.

The workIts homeWhat stays true
School photos and brand assetsPhotoVaultOne approved visual and brand source for staff and connected products.
Story responses and generated draftsStoriesPeople provide the experience; staff review the story before it moves forward.
Social plans, reviews, and publishingReachEach platform can be shaped appropriately within one coordinated plan.
Newsletter audiences, sends, and deliveryCommunityAudience, preview, testing, sending, and results stay together.
Class schedules, fees, seats, and registrationASAP ConnectedCanopy ASAP presents the catalog; operational class data and registration remain in ASAP.
Creative requests, proofs, decisions, and final filesCreateThe school and production team share one visible path from brief through delivery.
Campaign pages, inquiries, and resultsCampaignsEach push gets its own page, with classes kept current from ASAP and inquiries in one inbox.
Results across every channelInsightsNewsletter, catalog, call, enrollment, and Google Business Profile results side by side.
Questions about using CanopyAsk CanopyAnswers come from the Canopy user guide with a link to the section; a person picks up when it can't help.

Built around real school teams

The right people stay close to the work.

Owners and administrators
Set up the workspace, manage access, and control sensitive connections and publishing permissions.
Communications staff
Create, organize, review, schedule, and publish inside the products assigned to their role.
Teachers, students, and partners
Can contribute a story response or supporting material without needing to run the communications workflow themselves.